Sapama HRM - Web-based HR & Payroll Software

SapamaHRM is a Cloud-based Human Resource Management Platform that simplifies the already complex HR management processes.

SapamaHRM - Online HR & Payroll System


Organization Structure

  •  capture organization details
  •  manage organizational structure and hierachy
  •  define the following about an organization: locations, departments, job categories, employment status, work shift, holidays and termination reason.

Employee Profile

  •  manage employees profile
  •  manage employees details, contacts, dependents, next of kin, education and experience
  •  attach employees to a pre-defined location, department, job category, employment status or work shift
  •  specify employees basic pay, pay grade
  •  configure benefits and deductions at an employee level


  •  configure deductions and their applicable reliefs
  •  specify custom formulas (bracket-based or fixed) for calculation of deductions
  •  configure benefits and applicable benefit taxes
  •  process payroll on multiple employees on the click of a button
  •  generate detailed payslip
  •  digitally maintain a master payroll of all employees
  •  employee apply for pay advance
  •  KRA, NHIF, NSSF compliant

Leave Management

  •  configure customized leave type
  •  assign employee leave entitlement
  •  carry forward leave to next period
  •  specify work weeks (full day or non working day)
  •  apply for leave
  •  view leave schedule in a calendar
  •  HR manager approves the leave
  •  track remaining leave days

Recruitment & Onboarding

  •  Post vacancies online
  •  candidates apply online
  •  interviewers view all CV’s and do collabrative interviewing.
  •  candidates are automatically sent an email at each stage
  •  set onboarding checklist

Time & Attendance

  •  track employees overtime
  •  track employees absenteeism
  •  configure rates used in calculating monetary value of overtime and absenteeism


  •  infographic charts and graphs
  •  get quick, executive and strategic insights into the organizations
  •  gain business or organizational intelligence on actions that need to be performed


  •  generate statutory reports
  •  generate ad-hoc reports
  •  export data to Excel, PDF, CSV


Ease of use

  •  easy to use, intuitive and consistent interface
  •  quick learning curve
  •  powerful search functionality


  •  multi-organizations
  •  multi-locations
  •  multi-currency
  •  multi-language (coming soon)

Improve efficiency

  •  automates and streamlines HR processes & procedures
  •  improves admin responsiveness and efficiency

Safe and secure

  •  information is securely stored
  •  daily backups of data
  •  role-based Access Control (RBAC) ensures users access only modules authorized to
  •  maintains an audit trail of when and who performed a given action

Business Intelligence & Analytics

  •  executive dashboard gives helpful insights
  •  ability to generate statutory and ad-hoc reports
  •  export reports to Excel, CSV and PDF

Pay as you go

  •  affordable
  •  pay only for employees being managed
  •  no contracts, no astericks
  •  conviniently pay via mobile money or credit card (coming soon)

Alerts & notifications

  •  get alerts on what needs to be done eg approve a leave
  •  get alerts on time specific actions eg send statutory reports

Recent clients

CMC Ravenna - Italy
Kenyan Premier League
Forum Syd
Human Talent Recruit
OnCue Digital
East African Online Transport
Mkubwa Media

Contact us

+254 722 90 68 35

Lenana Road 51, Suite A4, Kilimani